Policies & Renewal
The information below applies to IU Academic Scholarships and many of the scholarships awarded by the Office of Enrollment Management and the Office of Scholarships (generally referred to as OEM scholarships). Each OEM scholarship is accompanied by an official notification letter. The notification letter is your best resource to determine the specific parameters of your scholarship. However, if you have any questions about your specific scholarship to determine if the policies below are applicable, please contact the Office of Scholarships at firstname.lastname@example.org or (812) 855-5779.
Standard Scholarship Use
Viewing the Financial Aid Summary
Students can access the financial aid and scholarship summary at any time through One.IU. Search for and select ‘Student Center,’ scroll to the Finances section, and choose ‘View Financial Aid.’
A student must be enrolled full time (12 or more credit hours) each semester as a degree-seeking student on the Indiana University Bloomington campus in order for scholarships to disburse. Waitlisted courses do not count toward official enrollment. Students in their final semester at Indiana University Bloomington may receive OEM scholarships for part-time enrollment if they have successfully applied for graduation for that semester.
Scholarships Exceeding Cost of AttendanceStudents can receive gift aid from Indiana University Bloomington institutional funds (merit scholarships, grants, and fee remissions) totaling no more than the official cost of attendance. Please note that merit scholarship amounts could be reduced to ensure that a student’s individual aid package does not exceed the official cost of attendance for Indiana University Bloomington. External scholarships and entitlements from federal and state funds can be awarded regardless of total aid package.
Using Multiple Scholarships
Students can receive multiple scholarships from Indiana University Bloomington and external sources. If a scholarship stipulates that it can only be applied toward a specific type of expense (such as tuition and fees only or room and board only), it cannot be combined with any other scholarship that covers only those expenses.
For scholarships that have a residency stipulation, changes in a student’s residency status may result in the replacement or rescindment of OEM scholarships. If you anticipate a change in your residency, you may contact the Office of Scholarships at email@example.com to determine how this update will affect the scholarship offers you have received.
Students admitted to Indiana University Bloomington may defer enrollment for up to one year. If a student completes the deferral process by the deadline, eligibility for the Provost’s Scholarship, Dean’s Scholarship, or Global Engagement Scholarship will carry forward. Once you complete the form and enroll in full-time coursework for the new enrollment semester, your original scholarship offer should appear on your account within 2-3 weeks. For all other scholarship offers, the awarding department will exercise discretion regarding the availability of the scholarship for the new enrollment semester.
Internal scholarships are disbursed to eligible students’ bursar accounts roughly 10 days before the start of classes.
- The Bursar bill will be comprised of all expenses billed to the student through the university.
- Scholarships and financial aid will then be applied to that total amount. Funds that are restricted to apply to a specific type of expense (such as tuition only or room and board only) will be applied first.
- If the total amount of scholarships and financial aid applied is less than the total billed amount, the student will be responsible for paying the remaining balance.
- If the total amount of scholarships and financial aid applied is more than the total billed amount, the remaining amount of scholarships and financial aid will be refunded to the student in the form of a mailed check or directly deposited into the student’s account, if previously set up. Please note that students cannot receive institutional funding in excess of the official cost of attendance. For more information, please review Scholarships Exceeding Cost of Attendance.
Non-Standard Scholarship Use
Summer Scholarship Use
Provost's Scholarships, Dean's Scholarships, Distinguished Scholar Awards, and Global Engagement Scholarships are available for a total of four years (eight semesters) at Indiana University Bloomington. Students have the option of applying these scholarships toward full-time fall, spring, and summer enrollment. While use for eight semesters of fall and spring enrollment is standard, students may complete the applicable form to be reviewed for eligibility to apply these scholarships toward full-time summer coursework. All other OEM scholarships are not available for use during summer semesters.
IU Pathways Scholarship Program
The IU Pathways Scholarship Program allows recipients of Provost's Scholarships, Dean's Scholarships, Distinguished Scholar Awards, or IU Global Engagement Scholarships who are graduating early to apply remaining semesters toward full-time enrollment in a graduate program at Indiana University Bloomington. This option is only available to students enrolling in full-time graduate coursework immediately following the completion of the undergraduate degree.
Cumulative Program GPA
A student must maintain a cumulative program GPA of 3.0 at Indiana University for renewal of OEM Renewable Scholarships. Scholarship renewal eligibility will be reviewed on an annual basis at the end of each spring semester. There is no mid-year review.
If a student does not meet the renewal criteria at the end of the spring semester, scholarships will not be renewed for the following academic year (fall, spring, and summer). Should the cumulative program GPA be raised to the required level by the end of the subsequent spring semester, scholarships will be reinstated by early July for the following academic year. Students who raise their cumulative program GPAs to a 3.0 or higher prior to the start of the fall semester will be automatically reassessed. If a scholarship has not disbursed within the first week of fall enrollment, please contact the Office of Scholarships at firstname.lastname@example.org or (812) 855-5779.
Checking the Cumulative Program GPA
You can check your current cumulative program GPA through the following steps:
- Visit grades.indiana.edu. You will be required to authenticate to this website using your university Network ID and passphrase.
- Enter your 10-digit University ID Number.
- Click "Get Report" for your most recent semester completed at Indiana University Bloomington.
- The cumulative program GPA will be listed under "Program Statistics" as "Cum GPA." *Please note that the "Cum GPA" listed under "IU Statistics" is not the GPA used for scholarship renewal eligibility.
As noted above, a student must be enrolled full time (12 or more credit hours) each semester as a degree-seeking student on the Indiana University Bloomington campus in order for scholarships to disburse. Waitlisted courses do not count toward official enrollment. Students in their final semester at Indiana University Bloomington may receive OEM scholarships if they have successfully applied for graduation for that semester.
Options for Reinstatement
A student who has not met the required scholarship renewal criteria at the end of the spring semester and wishes to raise their cumulative program GPA by taking summer coursework has two options for potential scholarship reinstatement:
Option One: A student may take one or more classes online or in person on any of the Indiana University campuses during the summer to attempt to raise their cumulative program GPA. Students interested in taking Indiana University summer coursework should work closely with their academic advisors to select the appropriate courses that will positively affect the cumulative program GPA. Only online and in-person courses offered directly by Indiana University will be considered for use in potential scholarship reinstatement.
Option Two: A student may take coursework through overseas study during the summer to attempt to raise his or her cumulative program GPA. Overseas study coursework must be IU-approved and billed through the IU Bursar bill in order to qualify for renewal review. Students interested in taking overseas study coursework should work closely with their academic advisors and the Office of Overseas Study to ensure that coursework meets these requirements and will positively affect the cumulative program GPA.
The Office of Scholarships and the Office of Student Financial Assistance are not accountable for a student’s decision to take courses that do not raise the cumulative program GPA to 3.0 or above. Students should work closely with the advisors from their departments and schools to select courses for the summer term that will positively affect the cumulative program GPA. Exceptions cannot be made for students who complete coursework that does not raise the cumulative program GPA to the required threshold of 3.0 or above.
*Please note: Indiana County Fee Remission recipients and MacDonald Scholars are not eligible for reinstatement if they do not meet the renewal requirements stipulated within the scholarship notification letter.
Selecting Coursework for Reinstatement
The Office of Scholarships and the Office of Student Financial Assistance are not accountable for a student’s decision to take courses that do not successfully raise the cumulative program GPA to 3.0 or above. Students should work closely with the advisors from their departments and schools to select courses for the summer term that will positively affect the cumulative program GPA. Exceptions cannot be made for students who complete coursework that does not raise the cumulative program GPA to the required threshold of 3.0 or above.
Please note that each academic unit determines the policies regarding how the Extended-X Policy (retaking courses for a grade replacement) factors into the calculation of the cumulative program GPA. If you plan to retake a course over the summer for reinstatement of your scholarship(s), please confirm with your academic advisor how it will interact with your cumulative program GPA.
Time Away from IU Bloomington
Time Away from Indiana University Bloomington
While continuous full-time enrollment at Indiana University Bloomington is encouraged, OEM Renewable Scholarship recipients who have already enrolled have the option to take time away from Indiana University Bloomington for up to two consecutive standard academic semesters (fall/spring) and maintain scholarship eligibility at the time of their return. To pursue this option, students must meet all renewal requirements and may not enroll full-time (12 or more credit hours) at any other institution, including other Indiana University campuses, during the time away.
OEM Scholarships can be applied toward full-time enrollment in a study abroad program that meets the following conditions:
- IU-approved program.
- Full-time (12 or more credit hours) enrollment, registered through Indiana University Bloomington.
- Billed through Indiana University Bloomington.
We recommend for students to contact the Office of Overseas Study to verify if a specific program is compatible with use of OEM Scholarships.
Students must be enrolled full-time for the disbursement of scholarships. Certain internship courses act as a placeholder to allow students to receive disbursement of scholarships. To determine if your placeholder course allows for disbursement of your scholarship, please contact Student Central at email@example.com or (812) 855-6500.
Scholarship Offers Not Accepted
If a student does not complete required steps to accept an OEM scholarship as outlined on the scholarship notification letter, the scholarship will be rescinded.
Transfer students are not eligible to receive OEM scholarships as incoming or returning students. If an OEM scholarship recipient returns to Indiana University Bloomington after taking 12 or more credit hours at another institution (including other Indiana University campuses), the scholarship will not be available for reinstatement. Please refer to Time Away from Indiana University Bloomington for more details on this policy.
If a student withdraws from Indiana University Bloomington or does not follow the guidelines listed under Time Away from Indiana University Bloomington, OEM Scholarships are subject to rescindment.
The Office of Scholarships will not cancel a disbursed OEM Scholarship unless a student withdraws within the first week of classes, is granted Bursar appeal approval, or is otherwise determined to not meet the terms of the OEM Scholarship. OEM Scholarship cancellations resulting from a full withdrawal from Indiana University Bloomington will not be included as one of the student’s total number of semesters of use for the OEM Scholarship.
External scholarships are handled through the Office of the Bursar. These scholarships are often distributed to the student in the form of a check made out to the university and can be dropped off or mailed directly to the Office of the Bursar in the Poplars building.
Office of the Bursar
400 East 7th Street
Bloomington, IN 47405
We also recommend that you review the steps under 'What to know if you have an external scholarship' on Student Central's website.
Students have the opportunity to appeal policies established by the Office of Scholarships. Students must be able to document circumstances outside of their control in order to be eligible for review. The Office of Scholarships reserves the right to exercise discretion when granting exceptions to policy. To submit an appeal, please email your IUID, full name, an explanation of the circumstances, and written documentation to support your case to firstname.lastname@example.org. A committee within the Office of Scholarships will review your case and make a determination within 2-3 weeks.